The PM tools are super handy because the first steps in the process are streamlined they’re built for this type of thing, after all. The other option is to find project management software with a timeline view. If you just want to see if you like the idea enough to continue making them in the future, then a template isn’t a bad idea (we’ve got two lined up for you below). You’ve got a couple of timeline maker options for actually making your project timeline. Now that you know your dependencies and assigned the individual tasks, all you’ve gotta do is make it into a timeline! 4. Here, you’ll also identify the critical path, or the least amount of time required to complete the project based on the combined times of all its tasks. This is also a great time to slate tasks for certain people, so you’ll be able to spot any staffing or resource risks. The task sequences rely on you figuring out these dependencies, so you can evaluate which tasks can be completed simultaneously and maximize efficiency. You can’t make the creatives for a blog post without figuring out the topic for said post, in the same way you can’t have an educated opinion on the best Star Wars movie without watching the 1978 Holiday Special (from START TO FINISH!!). These steps go hand-in-hand, and it’s one of the biggest benefits of using a project timeline.įiguring dependencies is the process of assessing what needs to be done in order for the project to continue. Write out your times next to the project task, and you’re almost done with the groundwork for the project timeline! 3. It’s not a bad call to calculate how much time you think a task should take, then add a couple of days as a buffer. You’ll likely want to do multiple rounds of estimations, especially as the project continues. Depending on the size of your team, this may entail speaking to members to get an idea of a timeline. Now that you know what tasks you need to complete, you can estimate the time needed to complete them. ![]() The WBS is recommended for more complex projects, so you’ll get an overview of major tasks while also viewing their component parts. It’ll start with the main project, then cascade downwards for sub-deliverables. You can compile this into a work breakdown structure (WBS), which defines the deliverables in a hierarchical arrangement. How complex your outline is will depend highly on your project, but each item should be manageable and actionable. Make a list with every step of the project spelled out, including any sub-deliverables for all steps in the process. For instance, you’re not “increasing content on the blog,” you’re “adding 10 new blog posts” and “making unique creatives for each article.” ![]() Your project outline is an expanded version of the charter, except this time you’re thinking through each individual piece of the puzzle, instead of the big picture. The clearer your intentions are laid out here, the less work you’ll have to do later, so make sure you’re starting off on the right foot. Project charters are the beginning of a project outline, and they should detail the timeframe, budget, and scope. From top to bottom, project timelines are a net positive for the entire team.Ĥ Steps for Building a Project Timeline 1. Teams will be more informed, and project managers will know where to alter course should problems arise. Plus, everyone will know exactly where they stand in the project process, increasing transparency. ![]() You’ll be able to see where the project could hit a roadblock if things take too much time, or which tasks could be completed simultaneously. Timelines will show you dependencies, bottlenecks, and the critical path for the project as a whole. They’re easy to look at, easy to understand, and easy to get addicted to (it happens). So, like those history timelines you had to fill out in middle school, you’ll get a chronological view of each step in the project process. Put simply, a project timeline shows which tasks take place when. Source: Microsoft What Is a Project Timeline? 6 Project Management Tools with Timeline Features.2 Quick and Easy Project Timeline Templates.4 Steps for Building a Project Timeline.Why You Should Build a Project Timeline.One problem: How do you do that, again? Sumo-ling, we’re here to give you the scoop on how to build a project timeline, a couple of easy templates, and a quick breakdown of project management tools with a timeline function. If you’re joining a new team, gaining more traction with freelance projects, or building a crew of your own, project timelines are a must. Not every project gives you the benefit of riding solo (much to the chagrin of Jason Derulo). Find the best productivity strategy for you with a side-by-side comparison of top productivity frameworks.
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